Vehicle fleet costs, whilst not being the headline cost centre in most businesses, are an area where an experienced and skilled fleet manager can make a significant financial and operational impact.

The problem is that for many companies who operate small to medium sized fleets, the cost of employing this type of professional is out of the question. It just doesn’t make financial sense. The temptation is for a senior manager or a director to take on the responsibility of selecting repairers, negotiating with suppliers and keeping up to date with Duty of Care legislation.

Vigilant fleet solutions allow each client to gain added control over their fleet costs by delivering a bespoke and tailored service.

Each business has different requirements and we ensure our solution is based on what your business needs.

Financial Savings

• Greater control over expenditure and cash flow relating to the operation of the fleet.
• Service, maintenance & repair – preferential labour rates and parts discounts across the range of manufacturers allow you to minimize the running costs for your vehicles.
• Fixed Service and Maintenance plans – allows the option of fixing all scheduled service and maintenance work, as well as road tax, on each vehicle, for a fixed monthly amount.
• Fuel Management – the cost of fuel represents a considerable and cost centre for any fleet operation.
• Tyres – our national network of mobile/static fitters and preferential terms with the biggest tyre suppliers, allow a significant reduction in the cost of tyre replacement.
• Acquisition & Disposal of vehicles, daily hire and breakdown cover can all be provided using our preferentially discounted rates.

Administration and Time savings

Most prudent businesses are now aware of the cost involved in the administration of the fleet, driver downtime and the opportunity cost for your staff.

As part of any fleet solution, your business will be able to benefit from

• Consolidated Invoicing – one comprehensive monthly invoice allows access to all billing and vehicle expenditure.
• A One-Stop Shop for all bookings – One number for all bookings and enquiries, makes it easy for drivers and office personnel
• Fuel Management allows an ‘at a glance’ summary of usage by vehicle and driver and regular reports highlight unusual expenditure and capture MPG information.
• All bookings for service and maintenance work come through our priority booking line. Our service teams then deal with all aspects of the booking from replacement vehicles, authorisation of work and communication of all aspects between the driver, client and supplier.
• MoT reminders, while-u-wait appointments and a wash and vac on all scheduled work give your drivers the flexibility and minimize their downtime.
• Accident management service ensures all communications between insurers, repairers and client are dealt with by our specialized team. This not only gives ‘peace of mind’ but saves countless hours of work throughout the year.
• Our procurement teams will save both time and money by sourcing replacement vehicles and disposing of vehicles that need to be replaced. Our client simply informs us of the parameters of the new vehicle and any other preferences, our team will do all of ‘the leg work’

Fleet Expertise and Suppliers

• Duty of Care compliance – this area is rapidly gaining importance within the UK.
• Driver licence checking – it is no longer acceptable to simply photocopy a driver’s licence during their induction week or annually thereafter. Vigilant offer a full DVLA checking service based on the risk assessment of each driver.
• Invoice validation ensures that your business only pay for the services and products that you receive, whilst challenging and reducing overcharges and inaccuracies in billing – for example, 40% of all hire vehicle invoices are over-stated – very few are challenged correctly.
• Our network of suppliers across the UK, are important in allowing us to acquire vehicles for our clients at the most preferential rates. We can also dispose of vehicles at the optimal price, with both services ensuring that the whole life cost of each vehicle is minimized.

To find out more about the services we offer email us at: fleet_team@vigilantplc.com or call [Tel no]